Pre-NCT Tournaments
The Pre-NCTs this year take on new importance with the new game format. We have modified the process to facilitate all institutions having an opportunity to attend a pre-NCT tournament. We anticipate that there will be six to eight PNCTs.
We are inviting participating HBCUs to apply to be a host this year. The deadline is September 23, 2011.
As a Pre-NCT host, you will provide a vital training experience to teams preparing for the National Championship Tournament. This year we have set several new guidelines and have resources available to assist.
National Guidelines
- All Pre-NCTs will be held the same weekend: Friday, February 17 - Sunday, February 19, 2012.
- Each location will be limited to 15 teams (three divisions of five). Schools can participate in only one Pre-NCT.
- HCASC will facilitate promotion through the newsletter, emails, the HCASC Blog and Facebook.
- HCASC will handle the registration for Pre-NCTs and send registrations to the hosts as they are received.
- Space permitting, B-teams may be admitted after the initial registration deadline (January 27, 2012). Participating institutions may indicate a desire for a B-team slot at the time of registration, but it will not be confirmed until the registration deadline.
- The PNCTs will be run as a modified round robin (10 games) with a playoff (three to five games).
- HCASC will provide webinar training for hosts.
- HCASC will supply a customized database for the tournament which has the institutions and players already loaded into it, with ready to print:
Nametags
Nameplates
Game questions
Rosters
Schedule of games
- Senior HCASC staff/personnel may be available to assist on-site with the tournament.
- National Volunteers may be available to serve as moderators.
- Each Pre-NCT will conduct a random draw the morning of the tournament to place teams into the divisions.
Host Requirements
- Facilities to accommodate:
registration
team meeting before the tournament
tournament office
a break room/lunch room
parking
signage (with HCASC logo)
- Game rooms: one per group of five teams + a game room for the playoffs (each with all the necessary tables, chairs, podiums, etc.). The rooms must be in close proximity (i.e.: not in separate buildings).
- Game room equipment needed: a laptop and an external monitor for each game room.
- Access the Internet to send results electronically to HCASC headquarters immediately following the conclusion of the Pre-NCT
- The support of school administration and sufficient experienced/trainable personnel to cover the various tournament positions.
- Hosts set their own registration fee, but must have the ability to offset expenses to provide meals, prizes and give-away if they are not covered by the registration fee.
- $1 per team license fee paid to HCASC headquarters.
- Reasonably priced accommodations for overnight stay in close proximity to campus.
- (Optional) Campus/community activities or events to provide an “experience.”
Questions should be directed to HCASC Staff, tisha@hcasc.com or 800-388-2272 ext 115.
Once accepted as a host, Pre-NCT hosts must complete the following documents: